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* Deposit:
An Application for Space Reservation form must be complete for request
to be processed. Upon signature and agreement of Lease Agreement / Contract,
a $300 deposit must be made to consider it finalized. Deposit is
non-refundable within 120 days of the event. Payment Requirements:
*The balance is due two weeks prior to event.
* All payments are to be made payable to Columbus State University and
mailed to:
Columbus State University
Elizabeth Bradley Turner Center
Attn: Susan Henderson
4225 University Avenue
Columbus, Georgia 31907-5645
Phone: 706-569-3063
Refunds / Cancellations:
Cancellations must be made in writing as soon as possible. $300 deposit is
non-refundable within 120 days of event date. In the event that unforeseen
circumstances occur and cancellation either by facility or client is
necessary, return of rental deposit will be given at the discretion of the
Columbus State University. The Rankin will not be held responsible for any
other cost the client has incurred should the event need to be canceled by
either party.
Clean-Up:
Catered event food clean up will be the responsibility of the caterer.
Caterers are responsible for providing trash bags and removing all trash
from the premises. The Client agrees to reimburse the Rankin for any
additional labor or other cost for above-normal clean-up cost related to
Client’s use of the premises
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Damages:
Client assumes all responsibility for damages due to neglect or contract
violation. The client further agrees that additional fees will be billed for
any excess cost if damage occurs. If damage occurs, a Rankin staff member
should be contacted promptly in order to insure facility safety.
Guest Conduct and Liability:
Client agrees to conduct the event in an orderly manner in full compliance
with applicable laws, regulations, and The Rankin rules. The Client assumes
full responsibility for the conduct of all persons in attendance and for any
damage done during anytime that premises are under the patronage of the
client. Licenses / Permits / Taxes:
Client agrees to pay promptly all taxes, excise or license fees and to take
out all licenses or permits for use of space as required by federal, state
or local laws and ordinances. Client agrees to provide evidence of same to
facility on request. Client also agrees to advise all exhibitors offering
goods for sale that applicable sales tax must be filed; designating sales
were made in the City of Columbus, County of Muscogee, and State of Georgia.
Indemnification:
The Client agrees to indemnify and hold Columbus State University and its
employees harmless from and against all losses, costs, expenses, claims,
“suits”, damages and any other liability arising out of such client’s
negligence and their use of the facilities.
Liability / Insurance:
All events employing a caterer must provide a certificate of insurance
showing they have General Liability insurance of at least $1,000,000 and
full worker’s compensation coverage. All caterers on the Rankin Preferred
Caterer’s List have been pre-approved and such documentation is on file with
Columbus State University. Our facility is insured with General Liability
insurance for events. Clients may consider additional insurance for their
event and safety.
(General Clients: Some Homeowner’s insurance policies can be endorsed to
cover the facility for your event, or you may purchase a single event
policy. Businesses: If your company already has general liability insurance,
an additional insured can be added to an existing policy for a nominal fee.
All documents are due at least two weeks before the event.)
Public Safety:
Client agrees to conduct their activities at all times with full regard to
public safety, and will observe and abide by all applicable regulations and
requests by duly authorized governmental agencies responsible for public
safety and with facility to assure such safety. All portions of the
sidewalks, entries, doors, passage, halls, corridors, stairways, and all
ways to access to public shall remain unobstructed by client. Client
agrees not to bring onto the premises any materials, substances, equipment,
or object which is likely to endanger the life of, or to cause bodily injury
to, any person on the premises or a hazard to the property. The Sales
Manager at the Rankin Events shall have the right to refuse any such
materials and further right to require its immediate removal from the
facility. Should it become necessary in the judgment of the Director of
Rankin Events to evacuate the premises because of bomb threat or for any
other reasons of public safety, the client will retain possession of the
facility for sufficient time to complete presentation of event activity
without additional rental fees.
Alcohol Restrictions:
The Rankin allows only BEER and WINE served during an event. A CSU police
officer must be on duty during the event and will be hired at a rate of $100
for a minimum of 4 hours. Each additional hour will be charged at $25 per
hour. All alcoholic beverages served on facility property must be
dispensed by and coordinated with a caterer from the Rankin’s preferred
caterers list. Laws of the State of Georgia apply. Bartenders must be at
least 21 years of age. Guest under the age of 21 may not be served alcoholic
beverages. Care should be exercised not to serve alcohol to anyone who has
exceeded his or her limit of alcohol. The service of alcohol should be
discontinued at least 30 minutes before the conclusion of the event. Red
wine and Red punch are prohibited at indoor events. Lewdness Code:
Per City of Code 14-97, no lewd or indecent action, conduct, language,
pictures, or portrayals shall be included in the activities or events
presented by client.
Smoking:
Smoking is not permitted in the Rankin Gardens and Atrium. It is a violation
of ordinance (Article VI, Section 42-123) for any person to smoke within any
portion of CSU properties. Conviction of a violation is a misdemeanor
offense, punishable by a fine. Any person caught in violation of this
ordinance may be issued a citation and ejected from the CSU property. The
ordinance applies to clients, agents, officers, directors, representatives,
licensees, invitees, patrons, guests, employees, contractors, and
subcontractors.
Decorations / Signs / Banners:
All decorations, signs, and banners must be approved by Columbus State
University before the event. The following are prohibited:
- Affix any article, drill holes, drive nails, or screws in walls,
ceilings, floors, woodwork or partitions.
- Affix any signs, advertisement or notices to the facilities, inside
or outside, or
attached to any part thereof. (without approval of Facility Event
Manager)
- Blocking emergency exits or service exits with decorations or
equipment.
- No nails, tacks, screws, or staples will be used on walls or doors.
*Confetti, bubble gum, rice, silly string, birdseed, and sparklers.
All extension cords must be taped down to insure safety. All tables
must be appropriately covered with linens. The removal of decorations
from facility is the responsibility of client. Any decorations remaining
after the event become the property of Columbus State University.
Set up / Load out:
Client assumes all responsibility for any goods or materials, which may
be placed in storage with facility before, during, or after event.
Removal of all event set up equipment or decorations must be removed at
end of event.
Deliveries / Loading:
The Rankin main entrance is located at 1004 Broadway. Upon arrival,
those who require delivery access must coordinate such access with the
Sales Manager. Delivery/service access to the Rankin is located thru
entrance gates on 10th Street or 1st Avenue. Vehicular traffic and
parking is not permitted on any lawn, walkway, or brick areas. All
articles, exhibits, displays, etc. shall be brought into or out of
facility only at such entrances and during such hours as designated by
facility.
Unavoidable Happening:
If, for any reason, an unforeseen event occurs, including, but not
limited to fire, casualty, acts of God or other occurrences which
renders it impossible for the fulfillment of any term of this lease, the
client shall have no right to nor claim for damages against Columbus
State University or its employees.
Advertising:
All advertising with the CSU and The Rankin Gardens & Atrium Logo or
name included must be submitted to the Sales Manager for prior approval.
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