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* Deposit:
An Application for Space Reservation form must be complete for request
to be processed.
Upon signature and agreement of Lease Agreement / Contract, a $300 deposit
must be made
to consider it finalized. If the total charge is less than $300, the event
charge is expected at the time of the booking. Deposit is non-refundable
within 120 days of the event. Payment Requirements:
*50% of the
estimated event total due 30 days prior to event (non-refundable), then the
balance is due 72 hours prior to event.
* All payments are to be made payable to Rankin Events and mailed to:
Rankin Gardens and Atrium
Columbus State University
Attn: Director of Rankin Events
1004 Broadway
Columbus, Georgia 31901
* Remaining Balance:
The Rankin requires that all estimated remaining balances must be paid
in full 72 hours
prior to event. Any additional rentals/balances from the original Lease
addendum will be
presented to the client and is due immediately after the event.
Refunds / Cancellations:
Cancellations must be made in writing as soon as possible. $300
deposit is non-refundable within 120 days of event date. 50% of
balance due is non-refundable within 30 days of event date. In the
event of unforeseen circumstances and cancellation occurs either by
facility or client, return of rental deposit will be given at the
discretion of the Director of Rankin Events. The Rankin will not be
held responsible for any other cost the client has incurred should the
event need to be canceled by either party.
Clean-Up:
The Director of Rankin Events will be responsible for arranging cleaning of
premises before and
after client’s event. A $75 clean up fee will be added to your event total.
Catered event food clean up will be the responsibility of the caterer.
Caterers are responsible for providing trash bags and removing all trash
from the premises. The Client agrees to reimburse the Rankin for any
additional labor or other cost for above-normal clean-up cost related to
Client’s use of the
premises.
Damages:
Client assumes all responsibility for damages due to neglect or contract
violation. The client further agrees that additional fees will be billed for
any excess cost if damage occurs. If damage occurs, a Rankin staff member
should be contacted promptly in order to insure facility safety.
Guest Conduct and Liability:
Client agrees to conduct the event in an orderly manner in full compliance
with applicable laws, regulations, and The Rankin rules. The Client assumes
full responsibility for the conduct of all
persons in attendance and for any damage done during anytime that premises
are under the
patronage of the client. Licenses / Permits / Taxes:
Client agrees to pay promptly all taxes, excise or license fees and to take
out all licenses or
permits for use of space as required by federal, state or local laws and
ordinances. Client agrees to provide evidence of same to facility on
request. Client also agrees to advise all exhibitors offering goods for sale
that applicable sales tax must be filed; designating sales were made in the
City of Columbus, County of Muscogee, and State of Georgia.
Indemnification:
The Client agrees to indemnify and hold Columbus State University,
Foundation Properties, Inc. and its employees harmless from and against all
losses, costs, expenses, claims, “suits”, damages and any other liability
arising out of such client’s negligence and their use of the facilities.
Liability / Insurance:
All events employing a caterer must provide a certificate of insurance
showing they have General Liability insurance of at least $1,000,000 and
full worker’s compensation coverage. All caterers on the Rankin Preferred
Caterer’s List have been pre-approved and such documentation is on file with
the Director of Rankin Events. Our facility is insured with General
Liability insurance for events. Clients may consider additional insurance
for their event and safety.
(General Clients: Some Homeowner’s insurance policies can be endorsed to
cover the facility for your event, or you may purchase a single event
policy. Businesses: If your company already has general liability insurance,
an additional insured can be added to an existing policy for a nominal fee.
All documents are due at least two weeks before the event.)
Public Safety:
Client agrees to conduct their activities at all times with full regard to
public safety, and will
observe and abide by all applicable regulations and requests by duly
authorized governmental
agencies responsible for public safety and with facility to assure such
safety. All portions of the sidewalks, entries, doors, passage, halls,
corridors, stairways, and all ways to access to public shall remain
unobstructed by client. Client agrees not to bring onto the premises any
materials, substances, equipment, or object which is likely to endanger the
life of, or to cause bodily injury to, any person on the premises or a
hazard to the property. The Director of Rankin Events shall have the right
to refuse any such materials and further right to require its immediate
removal from the facility. Should it become necessary in the judgment
of the Director of Rankin Events to evacuate the premises because of bomb
threat or for any other reasons of public safety, the client will retain
possession of the facility for sufficient time to complete presentation of
event activity without additional rental fees.
Alcohol Restrictions:
The serving or sale (Cash Bar) of alcoholic beverages is permitted at the
Rankin. All alcoholic beverages served on facility property must be
dispensed by and coordinated with a
caterer from the Rankin’s preferred caterers list. Laws of the State of
Georgia apply. Bartenders must be at least 21 years of age. Guest under the
age of 21 may not be served
alcoholic beverages. Care should be exercised not to serve alcohol to anyone
who has exceeded his or her limit of alcohol. The service of alcohol should
be discontinued at least 30 minutes before the conclusion of the event. Red
wine and Red punch are prohibited at indoor events. A Security Officer must
be present for the duration of any function where alcohol is served and over
100 people are in attendance. If you arrive for your event with alcohol and
no bartender, one will be provided for you at a charge of $100 per hour. A
minimum of 4 hrs. is required and will be coordinated by the Director of
Rankin Events. Lewdness Code:
Per City of Code 14-97, no lewd or indecent action, conduct, language,
pictures, or portrayals shall be included in the activities or events
presented by client. Client agrees to abide and be bound by the decision of
the Director of Rankin Events should any questions arise under this
paragraph.
Smoking:
Smoking is not permitted in the Rankin Gardens and Atrium. It is a violation
of ordinance (Article VI, Section 42-123) for any person to smoke within any
portion of CSU properties. Conviction of a violation is a misdemeanor
offense, punishable by a fine. Any person caught in violation of this
ordinance may be issued a citation and ejected from the CSU property. The
ordinance applies to clients, agents, officers, directors, representatives,
licensees, invitees, patrons, guests, employees, contractors, and
subcontractors.
Decorations / Signs / Banners:
All decorations must be approved through the Director of Rankin Events.
The following are prohibited:
- Affix any article, drill holes, drive nails, or screws in walls,
ceilings, floors, woodwork or partitions.
- Affix any signs, advertisement or notices to the facilities, inside
or outside, or
attached to any part thereof. (without approval of Facility Event
Manager)
- Blocking emergency exits or service exits with decorations or
equipment.
- No nails, tacks, screws, or staples will be used on walls or doors.
*Confetti, bubble gum, rice, silly string, birdseed, and sparklers.
All extension cords must be taped down to insure safety. All tables
must be appropriately covered with linens. Exceptions may be made to
these rules for specific events, but MUST be approved by Director of
Rankin Events. The removal of decorations from facility is the
responsibility of client.
Set up / Load out:
Client assumes all responsibility for any goods or materials, which may
be placed in storage with facility before, during, or after event.
Removal of all event set up equipment or decorations must be removed at
end of event, unless authorized by Director of Rankin Events.
Deliveries / Loading:
The Rankin main entrance is located at 1004 Broadway. Upon arrival,
those who require delivery access must coordinate such access with the
Director of Rankin Events. Delivery/service access to the Rankin is
located thru entrance gates on 10th Street or 1st Avenue. Vehicular
traffic and parking is not permitted on any lawn, walkway, or brick
areas. All articles, exhibits, displays, etc. shall be brought into or
out of facility only at such entrances and during such hours as
designated by facility.
Unavoidable Happening:
If, for any reason, an unforeseen event occurs, including, but not
limited to fire, casualty, acts of God or other occurrences which
renders it impossible for the fulfillment of any term of this lease, the
client shall have no right to nor claim for damages against Columbus
State University, Columbus State University Foundation Properties, or
its employees.
Advertising:
All advertising with the CSU and The Rankin Gardens & Atrium Logo or
name included must be submitted to the Director of Rankin Events for
prior approval.
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